When you add or edit a Document in the Resource Library Module, only Groups that meet the following criteria will appear in the Permissions area:
- They need to have access to the Library Module.
- They cannot have any kind of administrative access to the Library Module. Administrative access allows you to view all Library content regardless of explicitly set permissions.
Permissions & Visibility - File Details
To verify whether a Group meets the criteria, go to Admin > Groups and select a Group to view its details. Here are two examples:
1. This Group WILL be visible in the permissions and visibility section when adding a Document to the Library.
2. This Group will NOT be in the permissions and visibility section when adding a Document to the Library. This is because Document Administration allows members of this Group to view and change all Library content by default.
How Do I Assign Permissions to Folders?
The way the Library works is that Users (assigned to Groups with Library access) only see the Folders in the Library that have content assigned to the Groups they are assigned to. For example, if a Folder contains content that is only assigned to one Group, then only the Users in that Group will see the Folder in the Library. Other Users from other Groups will not see the Folder in the Library because it does not contain content that is assigned to their Group.